Policy for Emory Public Mobile App Distribution (Adopted October 14, 2014, revised December 8, 2017)
Emory requires an internal review of all mobile applications developed at Emory prior to submission for distribution in public marketplaces, including but not limited to the Apple App Store and Google Play. This process is initiated by the Emory mobile application owner via ServiceNow request and facilitated by the mobile application review coordinator, in consultation with the Office of Technology Transfer in consultation with , Legal Counsel, Marketing & Communicationsthe Office of Compliance, Communications & Public Affairs, and Library and Information Technology Services (LITS). To To begin the process, please visit https://wiki.service.emory.edu/x/FqMlAw. As part of the Apple and Google submission processes for public distribution of mobile applications, parties distributing mobile applications must affirm their ownership of the intellectual property and accept marketplace terms and conditions, which include assuming some liability and accepting business obligations. Although Apple spends considerable effort tracking the ever-changing tax landscape, it is possible that errors and miscalculations can happen. If there is an underpayment assessment, the funding for that liability is not covered from a central source of funds. It will be up to the department, unit, or school to fund that expense in the unlikely event it were to arise. For these reasons reviews of the intellectual property ownership status, marketability, and potential liability to Emory are essential.
Emory must also determine if mobile applications collect, transmit, or store any sensitive data and, if so, ensure that Emory's FERPA, HIPAA, PCI, or other appropriate compliance obligations are met. Distribution of mobile applications to any external (non-Emory affiliated) people without completing Emory's mobile application review process is prohibited. Distributing mobile applications that one does not personally own may also be a violation of marketplace agreements.